Club members are offered a discounted entry fee of £25

Membership of "the club" entitles you to:

• Reduced entry fees at shows organised by the WCGB
• Reduced entry fees at the WCGB Gundog Working Test
• Preference for members at training events
• You will be sent a newsletter 4 times per year.
• Plus access to other events organised by the WCGB

All this for just £10 per year joint membership / £8 single membership

Please download the required forms here:

 

NB PLEASE RETURN BOTH COMPLETED FORMS ON SEPARATE SHEETS TO THE TREASURER .

PLEASE DO NOT PRINT ON BOTH SIDES OF THE FORM

Please note: A condition of membership is that you must be proposed by an existing member. You can contact any member of the club/committee. E-mail address and phone numbers for the committee can be found  here.

Rules

 

1. The Club shall be called Weimaraner Club of Great Britain and shall:
   1. Promote, foster and protect the interest of the Weimaraner and the Club in every possible way.
   2. Accept, subject to review, the standard of the breed and urge the adoption of such type by judges, breeders and exhibitors as the standard of excellence by which the breed should be judged.
   3. Endeavour to support dog shows whenever it is in the interest of the Weimaraner to do so.
   4. Appoint a panel of breed judges, to be selected by the Committee and submitted to the Kennel Club in the format required by the body.
   5. Endeavour to hold Club show or shows annually.
   6. Support field trials and adopt any other means as may be deemed advisable for the improvement and encouragement of the breed.
   7. Authorise the appointment of the press representative if necessary.
      
      
2. Officers and Committee

The Club shall consist of an unlimited number of members, a President, Vice Presidents, Secretary, Treasurer and Committee, none of whom may sit upon or hold any other committee positions within the society or within the breed and who shall be subject, on election or co-option, to Standing Orders, such Standing Orders to regulate the conduct of the members of the Committee in the pursuance of their duties in the service of the Club and its Members. (The Standing Orders to be supplementary to the rules of the Club, copies of which may be obtained from the Secretary).

3. The management of the Club shall be conducted by:
   1. A committee consisting of NINE members who shall each serve for a period of THREE years but shall be eligible for re-election. No individual who has been a member for less than two years may be elected on to the committee.
   2. A President who shall retire quinquennially but be eligible for re-election.
   3. A Treasurer and Secretary who shall retire annually and be eligible for re-election
   4. All elected officers shall be ex-officio, voting members of the committee. The committee shall, if it deems it necessary, have power to co-opt up to three additional, non-voting members.
   5. Vice-Presidents may attend any meeting but shall not have voting powers unless present as elected members of the Committee or in the capacity of Chairman when a casting may be exercised.
   6. Meeting of the Committee shall be held as often as deemed necessary, but at least every three months and SIX voting members shall form a quorum for the transaction of the business.
   7. Officers and Committee members participate in a committee meeting when a) the meeting has been called and takes place in accordance with these rules and b) they can communicate to the others any information or opinions they have on any particular item of business of the meeting. It is irrelevant where the officer or committee member is, or how they communicate with each other. If all the persons participating in the meeting are not in the same place, they may decide that the meeting is to be treated as taking place wherever any of them is.
   8. The Committee may cause sub-committee to be formed to be responsible to it as it may require. Minutes of all sub-committee meetings shall be kept.
   9. In accordance with the wishes of members, the Committee may cause branches to be formed following applications from members in a geographical area, subject to Kennel Club approval.
   10. Committee members shall advise the Secretary prior to a committee meeting if they are unable to attend. A Committee member who fails to attend three consecutive meetings without a satisfactory explanation will be deemed to have resigned from the committee.
       
       
4. Election of members
   Candidates for membership shall be proposed by a member and have paid the necessary subscription to the Secretary of the club. Such candidates will immediately be entitled to the privileges of membership (other than voting privileges) until the next meeting of the Committee at which the candidate shall be approved or not for membership. In case of non-approval, any monies paid by the candidate shall be returned forthwith, and the Committee is not required to disclose the reason(s) for not approving a candidate for membership. A candidate who is not approved for membership shall not apply for membership for a period of at least two years.
   
   
5. Subscriptions
   a.The annual subscription shall be determined by the members in general Meeting and notified to the Kennel Club. The annual subscription shall be due on the first day of January each year and with exception of Vice-presidents, life and honorary members, any member whose subscription is unpaid by 31 March will be deemed to have resigned but if a Committee shall subsequently receive the satisfactory explanation, the member may, at the discretion of the Committee and with payment in arrears, be re-elected to membership.
   b.New members joining after 1st September in any one year will be deemed to have paid the annual subscription until 31st December in the following year.
   c.Joint membership shall be defined as two members of one family or any two persons being registered as joint owners of one Weimaraner.
   
   
6. Resignation of members
   1. A member can resign on giving notice in writing to the Secretary, and any member whose resignation has been accepted or whose membership has lapsed and who wishes again to become a member must be proposed in the ordinary way, as if he or she had never been a member. A member leaving the Club shall not be entitled to receive back any money which may have been paid to the Club or on account of the Club, during his or her membership or have any claim against the Club.
      
      
7. Vice-Presidents, Honorary Members and Life Members.
   1. The Club shall, through the Committee, when it deems appropriate, nominate Vice-Presidents and Honorary Members, such nominations to be submitted for acceptance to a vote of members at the Annual General Meeting. A member whose subscription has been paid each year for thirty years or more shall be accorded life membership. Vice-Presidents, Life and Honorary members shall have all the rights and privileges of membership but shall not be liable to pay any further subscription.
      
      
8. Club property
   1. The property of the Club shall be vested in the Committee and in the event of the Club ceasing to exist a General Meeting of Members shall be called to decide the manner of disposal of any assets. Members or others making the grant of trophies shall be asked to acknowledge that the donation is an outright gift to the Club.
      
      
9. Records
   1. The Club must make a list of members and their addresses available for inspection if so required by the members of the society or by the Kennel Club. The Membership list shall be used for the purpose of the Club and for no other purposes whatsoever. Minutes of the Club and Committee shall be kept. A book of accounts of the monies of the Club shall be kept and subject to audit annually.
      
      
10. Election of officers and members of the Committee
    1. Not less than eight weeks before the Annual General Meeting the Secretary shall send to every member a Notice of Meeting together with a circular inviting nominations for the posts of the Secretary, Treasurer and should the office be vacant, President, and any vacancies to be filled on the Committee. Each nominee, whose previous acceptance must have been obtained in writing, and each proposer and seconder, shall be fully paid up members of the Club. The nominations must be in hands of the Secretary six weeks before the date fixed for the Annual General Meeting together with any resolution members may wish to have put on the Agenda. The membership list will be produced annually and a copy will be made available to any member on request.
    2. The Secretary shall, a month before the Annual General Meeting, issue to all fully paid up members a ballot paper, if necessary, on which shall be shown the names of the persons nominated. Members shall vote on these ballot papers in the normal way and return them to the tellers a clear fourteen days before the Annual General Meeting. In the case of joint members, each member of the partnership shall receive a ballot paper and each shall be entitled to vote.
    3. Proxy votes are not allowed. Postal votes on other matters raised at the Annual General meeting are not allowed. Voting shall be by show of hands and other than resolution to wind up the Club resolutions shall be determined by a simple majority. The Chairman elected for the meeting shall have a casting vote in the event of a tie.
    4. The Secretary shall call the Annual General Meeting with at least 28 days clear notice. The Agenda shall be sent to all members and TWENTY members shall form a quorum at a properly called meeting, if a quorum is not present, a further Annual General Meeting shall be called by the Secretary at which any SIX members shall form a quorum.
    5. In the case of election of candidates to serve on the Committee, each candidate shall be voted upon by a separate individual vote, and therefore not put to the meeting with other candidates as an “en bloc” expedient.
       
       
11. General Meeting ( Annual and Special)
    1. The financial year of the Club shall be from the 1st January each year until 31st day of December following. The Annual general Meeting shall be held as early as possible after 1st January in each year and in any case not later than 30th April of that year.
    2. The officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the secretary for the continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club.
    3. The officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society which may occur during the course of the year.
    4. The Annual General Meeting shall be held for the purpose of:
       1. Receiving the report of the Chairman and Committee
       2. To receive the Balance sheet and Treasurer’s Report
       3. To elect Officers and Committee
       4. To discuss any resolution placed on the agenda, of which prior notice has been received by the secretary. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, which the exception of routine matters or those which in the opinion of the chairman of the meeting are urgent.
    5. A Special General Meeting shall be summoned by the Secretary if 24 members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so. The Committee of the club is also empowered to call a Special General Meeting. No business other than detailed on the agenda can be discussed at a Special General Meeting. Members receive 14 days notice of a Special General Meeting.
    6. The Rules of the Club shall not be altered except at an Annual General Meeting or a Special General Meeting. Any alteration to rules passed at a meeting shall not come into force until the Kennel Club has been advised and given its approval of the alteration.
       
       
12. Expulsion of members
    1. Any member who shall be suspended under Kennel Club Rule A42j(4) and /or any member whose dog(s) is/are disqualified under Kennel Club Rule A42J(8) shall ipso facto cease to be a member of the club for the duration of the suspension and /or disqualification.
    2. If the conduct of any member shall, in the opinion of the Committee of the Club be injurious to the character or interests of the club, the committee of the club may, at a meeting the notice of which included as an object the consideration of conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.
    3. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at the meeting a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of members, and he/she shall thereupon cease for all purposes to be a member of the club except that he/she may, within two calendar months from the date of the meeting, appeal to Kennel Club upon and subject to such conditions as the Kennel Club may impose. Any member who shall be expelled shall forfeit all right to any money he or she may have paid to or on account of the club during his or her membership, neither shall there be any claim on the funds or property of the club, The Kennel Club shall be notified of such expulsion within seven days.
       
       
13. Club Accounts
    1. The account of the monies of the Club shall be kept by the treasurer, and banking account shall be opened in the name of the Club into which all revenue of the club shall be paid and from which all withdrawals shall be made on the signature of two of the following officers, one of who must be the Treasurer or Secretary, President, Vice Presidents, Secretary, Treasurer.
    2. Income and expenditure account and balance sheet shall be prepared annually which must be either certified or audited by one qualified accountant or two unqualified persons with accountancy experience. Such accountant or persons, who need not be members of the club, shall be appointed at the Annual General Meeting for the ensuing year except in the case of a casual vacancy when the Committee shall have the power to appoint until the next Annual General Meeting. A statement of the accounts shall be circulated to all members present at the Annual General Meeting and then sent out to all members with the minutes of the Annual General Meeting, Also, any paid-up member, on request, can have a copy of the accounts sent to them before the Annual General Meeting.
       
       
14. Kennel Club final court of appeal
    The Kennel Club shall be the final court of appeal in all matters of dispute.
    
    
15. The Club shall not join any federation or societies or clubs
    
    
16. The Standard of the breed as approved by the Kennel Club shall be issued to all members on joining the club.
    
    
17. Code of conduct
    The code of conduct annexed to these rules shall be deemed to form part of the rules and all members of the Club shall be under an obligation to abide by the code.
    
    
18. Winding Up
    1. A resolution that the Club is to be wound up can only be passed at a special meeting by a majority of seventy-five per cent of all members present. Such resolution shall decide the manner of disposal of any assets but shall not be effected until the approval of the Kennel Club has been obtained.
    2. If resolution to wind up the Club is passed at a special meeting and approved by the Kennel Club, the members shall appoint a liquidator to:
       1. Sell any assets
       2. Pay any liabilities
       3. Refund to members current subscription, in full or in part, depending upon the amount available, to all members receiving the same proportion of the amounts paid by them.
       4. Deal with any further assets
          
          
19. Bankruptcy
    1. No person whilst an undischarged bankrupt, may serve on the Committee or hold any other office or appointment within a Kennel Club Registered Society.

 

President:

Mr. Richard Jupp email This email address is being protected from spambots. You need JavaScript enabled to view it.

Vice Presidents:

Mr. C. Church,  Mrs. V. O'Keefe, Mrs. P. Le Mon 
Mrs. E. Gates, Mrs.J M A Wrixon

The Hon Secretary:

Mrs Sally Morgan Tel 01963 371681 email This email address is being protected from spambots. You need JavaScript enabled to view it.

Chairman of the Committee:

Show Manager:

Mr. James Kelly This email address is being protected from spambots. You need JavaScript enabled to view it.

Hon Treasurer/Membership Secretary:

Mr. Doug W.Bennett FCA FAIA tel 01428 717725 email This email address is being protected from spambots. You need JavaScript enabled to view it.

Committee:

Mrs. Margarita Booker tel 01293 871373/ 07836789464 email This email address is being protected from spambots. You need JavaScript enabled to view it.

Mrs. Stephannie Heuston This email address is being protected from spambots. You need JavaScript enabled to view it.

This email address is being protected from spambots. You need JavaScript enabled to view it. email This email address is being protected from spambots. You need JavaScript enabled to view it.

Claire Tatum This email address is being protected from spambots. You need JavaScript enabled to view it.

This email address is being protected from spambots. You need JavaScript enabled to view it. email This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Field Trial Secretary

Austin Lindley tel.07837276322 email This email address is being protected from spambots. You need JavaScript enabled to view it.

Field Trial Sub-Committee

M. Booker

S Chant

Suzi Burton

D Pilkington

C Rieman

Adrian Morgan

Rescue Rehoming and Welfare Service:

Gill Robson tel 01443 228768 email This email address is being protected from spambots. You need JavaScript enabled to view it.

 Margarita Booker 01293 871373/07836789464 This email address is being protected from spambots. You need JavaScript enabled to view it.

Diane Turner (Advisor)

Long Hair Representatives:

Mrs. Gill Smith

Mrs. Shirley Anderton

Agility Secretary:

Mrs. Alison True email This email address is being protected from spambots. You need JavaScript enabled to view it. tel 07949 464881

Working Trials, Obedience & Agility Sub-Committee:

A. Cook

D. Currier V. O'Keefe

A.Miller

Judges Sub Committee:

E. Gates

V. O'Keefe C Hill

Breed Health Co-Ordinator

Chris Trasivoulou

 

 

 

GDPR Privacy Notice

1. Introduction

• The Weimaraner Club of Great Britainis committed to protecting your personal information and respecting your privacy.

• This Privacy Notice sets out the basis on which any personal data that we collect from or about you, or that you provide to us, will be processed by us.

• For the purpose of the General Data Protection Regulation [the GDPR], the data controller isWeimaraner Club of Great Britain.

• We may update this Privacy Notice from time to time. Please check back regularly to see any updates or changes to this Notice.

 

2. Data Protection Contact

• The contact details for our Secretary for any data protection queries areas follows:

• This email address is being protected from spambots. You need JavaScript enabled to view it.
• 01963371681
  
  

3. Data Protection Principles
   
   

We will comply with data protection law. This says that the personal information we hold about you must be: 1. Used lawfully, fairly and in a transparent way. 2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes. 3. Relevant to the purposes we have told you about and limited only to those purposes. 4. Accurate and kept up to date. 5. Kept only as long as necessary for the purposes we have told you about. 6. Kept securely.

4. Particulars of processing

• We process personal data about members, judges, ring stewards and competitors/exhibitors to our events.The categories of person about whom we process personal data are described in more detail in the Annex to this Privacy Notice.

5. Your rights as a data subject

• The General Data Protection Regulation provides the following rights (subject to some exemptions):

• The right to request access to the personal data that we hold about you;

• The right to request rectification of the personal data that we hold about you;

• The right to request erasure of the personal data that we hold about you;

• The right to request restriction of processing about you;

• The right to object to processing; and

• The right to data portability.

If you wish to raise a complaint on how we have handled your personal data, you can contact our Secretary at the details above.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO) full contact details for which can be found at https://ico.org.uk/global/contact-us/

6. How we will use information about you

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances: 1. Where we need to perform the contract we have entered into with you. 2. Where we need to comply with a legal obligation. 3. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. We may also use your personal information in the following situations, which are likely to be rare: 1. Where we need to protect your interests (or someone else's interests). 2. Where it is needed in the public interest [or for official purposes].

 

6.1          We will generally process your personal data for contractual necessity in providing membership services and events.  We may also use personal information for additional relevant and related purposes where you might reasonably expect us to do so, where the benefits of doing so are not outweighed by your own interests or fundamental rights or freedoms. This may include:

• To maintain our records and other administrative purposes, including updating your details and preferences:

• To assist with queries, complaints and dispute resolution;

• For communications related to membership and invitations to participate in canine market research or canine health studies:

• To assist with upholding our club constitutionandtaking action in cases where there may bea breach of the Club rules or Codes of Ethics.

6.2          We will ask for your direct consent IF we intend to use your personal data for marketing purposes. Where our processing of personal data is based on your having given consent, you have the right as a data subject to withdraw that consent at any time. If you wish to invoke this right, please notify the Secretary using the contact details set out in Section 2 above.

6.3          You have the right to lodge a complaint with a supervisory authority. In the United Kingdom, the supervisory authority is the Office of the Information Commissioner, full contact details for which can be found at https://ico.org.uk/global/contact-us/

7. Recipients of Data

• We may use service providers to help us provide you with our services. Personal data may be transferred to such service provider, who act for or on our behalf, for further processing in accordance with the purpose(s) for which the data wasoriginally collected or may otherwise be lawfully processed.
• Such third parties have contracted with us as data processors under the requirements in the GDPR. They are contractually bound to only use personal data for the agreed purpose(s). Relevant persons working for these third parties will have access to your personal data under the terms of the data processor contract, but only to the extent necessary to perform their services for us.

• These data processors agree to implement reasonable contractual and technical protections, to keep your data confidential, not sell your personal data to third parties and to not disclose your personal data to third parties except as may be required by law, as permitted by us or as stated in this Privacy Policy.

• In appropriate circumstances we may disclose data to authorised bodies as required by law.

8. Visitors to our website – Cookie Policy
   • We use cookies to monitor how people use our websites.

• We collect these cookies under Legitimate Interests to provide you with our online services and to analyse visitor behaviour on our websites.

• Cookie information is held on your browser and you can amend your browser settings at any time. However, please be aware that blocking or deleting all cookies will affect the usability of our websites.

• Please see our Cookie Policy for further information on data we collect through our websites and how you can block and delete cookies

9. Contact details

• Please contact the Secretary above if you have any questions or concerns about personal data and privacy matters.

 

ANNEX

This Annex sets out the Weimaraner Club of Great Britain’s processing of personal data relating to members (including committee members), judges and exhibitors/competitors at our events[category of data subject].

What personal data do we process, why do we process it and what is the lawful basis?

Members

·         Name ·         Address ·         Email address ·         Telephone number ·         Dog information where appropriate We process your personal data for the following purposes: [Purpose]   [Lawful basis] ·         Provision of membership services including administration and transactional communications relating to membership   Contractual Necessity ·         Upholding the Club/Society Rules and Code of Ethics   Contractual Necessity ·         Compliance with Kennel Club Rules and Regulations   Contractual Necessity ·         Contacting you regarding newsletters,invitations and information about club events/meetings   Legitimate Interests       ·         Contacting you by email to provide related information and information /marketing communications   Consent

Judges

·         Name ·         Address ·         Email address ·         Telephone number ·           We process your personal data for the following purposes: [Purpose]   [Lawful basis] ·         Administration and transactional communications relating to judging appointments   Contractual Necessity ·         Upholding the Club/Society Rules and Code of Ethics   Contractual Necessity ·         Compliance with Kennel Club Rules and Regulations (including sharing relevant required information)   Contractual Necessity ·         Publication in the Club/Society judges’ list and for appointments in the show/event schedules       Legitimate Interests

Exhibitors/Competitors ·         Name ·         Address ·         Email address ·         Telephone number ·         Dog information We process your personal data for the following purposes: [Purpose]   [Lawful basis] ·         Administration and transactional communications for exhibitors/competitors entering our events   Contractual Necessity ·         Provision of services relating to our events   Contractual Necessity ·         Upholding the Club/Society Rules and Code of Ethics   Contractual Necessity ·         Compliance with Kennel Club Rules and Regulations   Contractual Necessity ·         Contacting you regarding future events   Legitimate Interests ·         Publication of your name address and dog information in show/event catalogue [subject to the right to object]   Legitimate Interests ·         Publication of event results on our websites or and newsletters   Legitimate Interests

We also process personal data for the Weimaraner Club of Great Britain’s legitimate interests as we have outlined in the main Privacy Notice (paragraph 4.3). Please be assured that we will always take account of your personal data rights in doing so.

Where do we obtain your personal data from?

Most of the above personal data is received direct from you (the data subject).

How long do we hold your personal data for?

Personal data will be retained in accordance with statutory requirements, Kennel Club requirements and recommendations and the club’s retention policy which is available on request.

Are you obliged to provide us with your personal data?

You are not obliged to provide the personal data in question. However, if you do not provide the personal data, we will be unable to perform any contract we have with you for the provision of membership services, judging appointments or eventservices.

Recipients of your personal data

We disclose data to the following outsourced data processorsin line with section 5 of our main Privacy Policy, for the purposes of [purpose]:

Fossedata for entries to shows

Lonsdale Printers for the purpose of mailing newsletters

Kennel Club records
The Kennel Club will hold the personal data of officers of the Club/Society as a part of the implementation of Kennel Club Rules and Regulations.

We provide the Kennel Club with details of the Weimaraner Club of Great Britain’sofficers and Challenge Certificate winners at our events in order to meet requirements in the Kennel Club Rules and Regulations.

We provide show entrants’ data to our show printer for inclusion in the show catalogue.

Do we use your data for any automated decision-making?

No personal data is processed for automated decision-making

Any financial data arising from a transactional process will be held securely by the [organisation] in accordance and compliance with all statutory and HMRC requirements.